Software for auto repair shops

Software for auto repair shops that understands how a car comes in and out.

This is how we'd approach the software for a repair shop: repair orders with hours and parts, quotes to the customer, lifts and mechanics in the schedule, billing and notices. No impossible ERPs and no modules that don't fit.

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The problem

What generic software doesn't get

01
Repair order
A repair order isn't an invoice. It has labour hours per mechanic, parts with different margins, the customer's authorisation and a status (waiting for a part, in repair, ready for collection). A generic tool treats it as an invoice line and everything else gets lost.
02
Parts
A shop's stock runs to hundreds of references, with different suppliers and margins. Without proper parts control, every quote is done by hand and the margin slips away.
03
Lifts and planning
You have 3 lifts and 5 mechanics. Knowing which car comes in at 9, which finishes at 12 and which takes up a lift until Friday isn't 'a schedule'. It's resource planning.
04
Online booking
If your customer can see free slots and book online (with make, model, plate and reason) without calling, the front desk stops fielding so many calls just to give out times.

What it would include

What the system has to handle

Repair orders

With vehicle data, reason, labour (hours and rate per mechanic), parts, the customer's signed authorisation and the status.

Parts catalogue

Stock, suppliers, margins per family and low-stock alerts. It can be loaded from the supplier's file.

Digital quotes

The quote reaches the customer's phone via a link. They accept or decline in one click and it's signed.

Lift schedule

View by lift and by mechanic, with no double bookings. Estimated times adjust the slots at the end of the day.

Online booking

A page with the shop's branding where customers book by plate, reason, date and time, and get the confirmation by email.

Billing and ITV inspections

Invoices with breakdown, IGIC (or VAT if you invoice outside the Canary Islands) and payment methods. Automatic reminders for the next ITV inspection and mileage-based services.

Vehicle history

Each plate with its history: services, repairs, oil changes and tyres. The customer can see it too.

How we'd approach it

First we listen and give you a closed, free quote. The first version is up and running in about 3–6 weeks.

01
Listening to the shop
One or two conversations to understand how repair orders come in, how you charge, which parts suppliers you work with and where money is lost. That gives a closed, free quote.
02
First version for the shop
In about 3–6 weeks: repair orders, quotes, parts and billing. Implementation is paid in milestones.
03
Online booking and customer access
Online booking and customer access to view quotes, authorise them and receive invoices.
04
Whatever your shop needs
Integrations (payment gateway, notifications, accounting…) are assessed for each project, always quoted before we build them.
05
Support and improvements
The first year of support and improvements is included and, from the second year, a monthly fee. And you talk directly to the person who builds it.

Questions

Frequently asked

Would it handle fleets or only retail customers?

Both could be covered: retail customers with a single vehicle and companies with fleets, with vehicles linked to their tax ID, grouped quotes, contract terms and monthly invoicing.

How would the parts catalogue work?

The system would keep your internal catalogue with stock, suppliers and margins. Connecting to external systems is assessed at the start, depending on how you work.

Could it manage several shops?

If you need it, it's planned that way from the start: stock per shop, transfers between shops and reports per centre or for the whole group.

What about part warranties?

It can be covered. Each part would store the manufacturer's warranty and the shop's, and if the customer comes back within the period, the warranty order is opened without charging for the part.

How long would implementation take?

The first version, with repair orders, quotes and billing, would be running in about 3–6 weeks. Online booking and parts come after, depending on the shop's volume, and are planned at the start.

Shall we build it for your business?

Closed, free quote before we start. The first version running in about 3–6 weeks, with the first year of support and improvements included.

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